Hednesford Valley High

Hednesford Vallery High School

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Terms of Reference for Governors

Hednesford Valley High Terms of Reference: Building, Premises, Lettings and Health & Safety Committee: Chair Clive Cole

The Buildings, Premises, lettings and Health & Safety committee is established to debate issues in detail and provide information and recommendation for final decisions by the Governing Body

  1. Membership

The Committee shall comprise of a minimum of four members.
The Committee shall appoint a Chairman

  1. Quorum.

A quorum shall be a minimum of three members.

  1. Meetings

The committee shall meet on a regular basis, timetable issued at Summer Governing Body meeting.

  1. Functions

The function of the Committee is to assist and support the Headteacher in maintaining and developing the school building, its contents and the school grounds.

  1. Terms of Reference

Premises and grounds

a) To report each term to the Governing Body on inspections of the premises and grounds and the condition and requirements for the premises and grounds, together with comments and recommendations

b) Prepare and regularly update a rolling programme of maintenance works required for the premises and grounds showing full costing’s and prioritisation. Present this to the full Governing Body for approval and to the Finance Committee for funding as appropriate.

c) To liaise with Staffordshire County Council Local Authority staff to ensure a co-ordinated and cost effective approach to the school building maintenance programme through the premises development plan.

d) The Committee delegates the day-to-day responsibility for the premises to the Head teacher and Caretaker who will also ensure that self-help procedures are followed. Contracts for maintenance and improvement will be subject to review by this committee.

e) To review and update the school Accessibility Plan.

Security

a) To be responsible for the Security and Emergency Planning matters on behalf of the Governing Body as set out in its Policy Declaration.

b) To liaise with Staffordshire County Councils Security Adviser’s and also when general advise on School Security matters or information about occupational security hazards is necessary or  required.

c) To carry out inspections of the school with the designated Security Officer and to ensure that the School’s Emergency Plan is rehearsed at least annually.

d) To report each term to the Governing Body on Security matters including inspections of the premises and grounds, together with comments, recommendations and funding requirements.

e) To ensure adequate premises insurance is taken out.

Lettings

a) To be responsible for letting on behalf of the Governing Body as set out in its Policy Declaration.

Health and Safety

a) Liaise with Staffordshire County Council’s Education department’s Health & Safety Advisor on Health and Safety matters of information about occupational Health and Safety hazards when necessary or required.

b) Carry out inspections of the School when necessary or required.

c) Report to the Governing Body on Health and Safety matters, this will include inspections of the premises and grounds, together with any comments and recommendations arising.

d) Ensure the Local Authority undertake periodic premises inspections and take to the Governing Body any recommendations made.

Date: Autumn 2016

Review: Autumn 2017

 

Hednesford Valley High Terms of Reference: Curriculum Committee

Curriculum Committee Chair: Mrs Mandy Cole

The curriculum committee is established to debate issues in detail and to provide information and recommendation for final decisions by the Governing Body.

1) Membership
The Committee shall consist of at least four governors including the Teachers  
Representative.  In addition, The Committee will appoint a Chairman from within its members.

2) Quorum
A Quorum shall consist of three members.

3) Meetings
Meetings are timetabled, the time table is issued at the Summer Full Governing Body meeting.

4) Function
The function of the Committee is to assist and support the Headteacher in planning the school’s curriculum.

5)  Terms of Reference
The Committee shall advise the Governing Body in relation to its statutory obligations.  In particular it shall:

i)  Advise on a regular basis:

a)  The school’s curricular aims
b)  The school’s policy and provision for sex and relationship education
c)  The school’s policy and provisions for daily collective worship and religious education
d)  The statement of general principles for pupil behaviour and discipline, including managing drug incidents
e)  Timing of school sessions
f)   Charging policy for school activities
g)  Approval and review of the Home School Agreemen

ii)  The Committee is delegated to:

a)  Review the effectiveness of the pupil behaviour and discipline policy
b)  Monitor and review the progress of the school priorities in the school development Plan and Ofsted Action Plan
c)  Agree the annual statutory and non-statutory pupil performance targets and monitor and review progress
d)  Monitor and review pupil attendance
e)  Prepare, in partnership with the Headteacher, for an Ofsted inspection
f)   Approve the curriculum policy for children with special educational needs and monitor its implementation
g)  Review procedures for parent’s complaints
h)  Approve off-site visits and activities of more than 24 hours or which involves a hazardous pursuit  or journey by air of sea

Date:       Autumn 2016

Review      Autumn 2017

 

Hednesford Valley High Terms of Reference: Finance Committee

Finance Committee Chair: Carol Felton

The Finance Committee is established to debate issues in detail and to provide information and recommendation for final decisions by the Governing Body.

1) Membership
The Committee shall consist of at least four governors. The Committee will appoint a Chairman from within its members.

2) Quorum
A Quorum shall consist of three members.

3) Meetings
Meetings are timetabled, the time table is issued at the Summer Full Governing Body meeting.
Each meeting will have an agenda in place. The first item on the agenda at each meeting will be to  ask each committee members to declare any pecuniary interests relevant to the rest of the agenda.

4) Function
The function of the Committee is to assist and support the Headteacher in planning the school’s finance

a) Any question coming before the Committee shall be decided by a majority of members present and voting except that, in the case of an equality of votes, the Chairperson shall have a casting vote.

b) Minutes of the meetings shall be kept and, except for minutes which the committee determines to be confidential, shall be circulated to the next Meeting of the Governing Body.

c) To provide effective stewardship of school finances. To accomplish this, it is suggested that the Committee will be responsible for:

1) Proposing a budget for the school from the formula allocation of funds to the school from the LA under such headings as the Committee determines;

2) Monitoring expenditure against the budget and taking appropriate steps in the event of possible over/under-spending;

3) Monitoring capital expenditure and taking appropriate steps in the event of possible over/under-spending;

4) Proposing policy with regard to income generation and the use of such income;

5) Explore different expenditure options and assessing expenditure bids;

6) Ensuring accounts are properly finalised at year end/reviewing return;

7) Evaluating the effectiveness of financial decisions;

8) To conduct an annual review of Headteacher’s salaries including Headteacher’s and Deputy Headteacher’s

9) Responsible for the preparation of SFVS.

Virement

a) The management of the budget shall be delegated to the Headteacher, subject to the following restrictions:

b) The Headteacher has authority to vire up to £5,000

c) The Finance Committee must approve any virement between £5,000 and £10,000

d) The full Governing Body must give approval for any virement over £10,000

e) No additional transfers may be made without the Finance Committee’s approval.  Transfers above these limits must have the Finance Committee’s  prior approval.  Within each main section, the Headteacher shall have absolute discretion to vire money.

f) Notwithstanding the above, the Headteacher shall not appoint staff above the approved establishment of the school or implement re-grading of staff on a permanent basis or on a temporary basis for a period in excess of 4 terms.

General

a) Except as by required stature (which includes the determination of policies on Charges and Remissions), the Finance Committee shall exercise fully delegated powers in matters of finance.

b) No other Committee of the Governors shall incur expenditure except when that expenditure is within the budget as last determined or amended.

c) The budget initially proposed shall require the approval of the Governing Body.

d) Thereafter, it will be varied only by the Headteacher as provided above; the Finance Committee, or the Governing Body, after seeking the view of the four members of the Finance Committee.

e) The Finance Committee shall not incur any expenditure on books, equipment or stationery, which, in the opinion of the Headteacher, would be inappropriate to the curriculum for the school.

The Finance Committee shall consider individual salary questions on a confidential basis.

Date: Autumn 2016

Review: Autumn 2017

 

Hednesford Valley High Terms of Reference: Personnel Committee
Chair: Carol Felton

The Personnel Committee is established to debate issues in detail and provide information and recommendation for final decisions by the Governing Body

  1. Membership

The Committee shall comprise of a minimum of four members.

The Committee shall appoint a Chairman

  1. Quorum.

A quorum shall be a minimum of two members.

  1. Meetings

The committee shall meet on a regular basis, timetable issued at Summer Governing Body meeting.

  1. Functions

The function of the Committee is to assist and support the Headteacher in matters related to personnel.

Terms of Reference:

a) To determine staffing levels and management structure.

b) To provide support, guidance and accountability for the Headteacher on all personnel matters.

c) To consider the Headteacher’s recommendations on teachers’ salaries in line with the school pay policy.

d) To review the School Pay Policy and its implementation in line with DfES and local authority regulations and guidelines, refer any financial implications to the Finance Committee, and report back to the Governing Body.

e) To support strategic planning for internal promotions and permanent staffing posts.

f) To receive reports and monitor the decisions delegated to the Headteacher on temporary appointments (in accordance with the local authority’s general policy on the employment of schoolteachers on fixed term contracts).

g) To report to the governing body on decisions taken by the Committee in the exercise of any delegated powers.

h) To review the Performance Management Policy and its implementation in line with DfES and local authority regulations and guidelines and report back to the Governing Body.

i) To ensure that DBS checks are completed satisfactorily.

j) To oversee the appointment procedure for all staff.

k) Ensure policies are in place for staff discipline, grievance, capability, and redundancy based on local authority guidance.

l) To keep under review staff work/life balance, working conditions and well-being, including the monitoring of absence.

m) To ensure proper arrangements are in place to consider any appeal against a decision on pay issues.

n) To carry out the performance review of the Headteacher and one Governor to act as mediator in the event of any appeal.

o) To draft and review, in consultation with staff, criteria for redundancy for approval of the Governing Body.

p) To form a ‘Nomination Committee’ for redundancy purposes comprising of at least three Governors, none of whom can be staff.

q) To review and recommend for adoption, the procedures for dealing with discipline and grievances and ensure that the Staff are informed of them.

r) To act as the ‘First Committee’ in cases of discipline or grievance.

s) To be responsible for Child Protection and Safer Recruitment matters on behalf of the Governing Body, as set out in its Policy Declaration.

t) To ensure all relevant staff and governors receive adequate “Safer Recruitment” training i.e. all those concerned with staff recruitment.

u) To ensure that Statuary Safeguarding/Child Protection training is completed by all relevant staff and kept up to date.

v) To designate a named nominated Governor for Child Protection and safer recruitment.

Date: Autumn 2016

Review: Autumn 2017